Records may be kept at a location other than the principal place of business if which conditions are met?

Records may be kept at a location other than the principal place of business if which conditions are met?

• A. The location is within Ontario
• B. The Registrar has been informed
• C. The Registrar has been informed and the location is within Ontario
• D. Records must be kept at the principal place of business

Answer: (B)

The key idea is that off-site record storage is allowed if you notify the Registrar. The Registrar’s awareness protects regulatory oversight, ensuring the agency can access and review records as needed for audits or compliance, even when those records aren’t at the principal place of business. The location itself isn’t restricted to Ontario; what matters is giving the Registrar notice. Since merely informing the Registrar is the trigger, that condition alone makes off-site storage permissible. The requirement to keep records at the principal place is not necessary, and simply being in Ontario isn’t the deciding factor. If you store records elsewhere, you must inform the Registrar to satisfy the regulation.

The key idea is that off-site record storage is allowed if you notify the Registrar. The Registrar’s awareness protects regulatory oversight, ensuring the agency can access and review records as needed for audits or compliance, even when those records aren’t at the principal place of business. The location itself isn’t restricted to Ontario; what matters is giving the Registrar notice. Since merely informing the Registrar is the trigger, that condition alone makes off-site storage permissible. The requirement to keep records at the principal place is not necessary, and simply being in Ontario isn’t the deciding factor. If you store records elsewhere, you must inform the Registrar to satisfy the regulation.